We, DEPOS GmbH (hereinafter collectively: “the company” or “we”) take the protection of your personal data seriously and would like to inform you here about data protection in our company.
Within the scope of our responsibility under data protection law, additional obligations have been imposed on us by the entry into force of the EU General Data Protection Regulation (Regulation (EU) 2016/679; hereinafter: “GDPR“) in order to ensure the protection of personal data of the person affected by a processing operation (we also address you as data subject hereinafter with “customer”, “user”, “you”, “you” or “data subject”).
Insofar as we decide either alone or jointly with others on the purposes and means of data processing, this includes above all the obligation to inform you transparently about the nature, scope, purpose, duration and legal basis of the processing (cf. Articles 13 and 14 GDPR) With this statement (hereinafter: “Privacy Policy“), we inform you about the manner in which your personal data is processed by us.
Our data protection Privacy Policy have a modular structure. It consists of a general section for any processing of personal data and processing situations that come into play each time a website is called up (A. General) and a special section, the content of which relates in each case only to the processing situation specified there with the designation of the respective offer or product, in particular the visit to websites as detailed here (B. Visit to websites).
To find the parts that are relevant to you, please refer to the following overview for the classification of the Privacy Policy:
| Section | Description | This section is for you |
| Section A | General | always relevant. |
| Section B | Website and social media presences | relevant for you if you use our German website, including our social media presence. |
A) General
(1) Definitions
Following the example of Art. 4 of the GDPR, this Privacy Policy is based on the following definitions:
– „Personal data” (Art. 4 No. 1 GDPR) means any information relating to an identified or identifiable natural person (“data subject”). A person is identifiable if he or she can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, an online identifier, location data or by means of information relating to his or her physical, physiological, genetic, mental, economic, cultural or social identity characteristics. The identifiability can also be given by means of a linkage of such information or other additional knowledge. The origin, form or embodiment of the information is irrelevant (photographs, video or audio recordings may also contain personal data).
– “Processing” (Art. 4 No. 2 GDPR) means any operation which involves the handling of personal data, whether or not by automated (i.e. technology-based) means. This includes, in particular, the collection (i.e. acquisition), recording, organization, arrangement, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment, combination, restriction, erasure or destruction of personal data, as well as the change of a purpose or intended use on which a data processing was originally based.
– “Controller” (Art. 4 No. 7 GDPR) means the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data.
– “Third party” (Art. 4 No. 10 GDPR) means any natural or legal person, public authority, agency or other body other than the data subject, the controller, the processor and the persons who are authorized to process the personal data under the direct responsibility of the controller or processor; this also includes other group-affiliated legal entities.
– “Processor” (Art. 4 No. 8 GDPR) is a natural or legal person, authority, institution or other body that processes personal data on behalf of the controller, in particular in accordance with the controller’s instructions (e.g. IT service provider). In particular, a processor is not a third party in the sense of data protection law.
– “Consent” (Art. 4 No. 11 GDPR) of the data subject means any freely given, specific, informed and unambiguous indication of his or her wishes in the form of a statement or other unambiguous affirmative act by which the data subject signifies his or her agreement to the processing of personal data relating to him or her.
(2) Name and address of the controller
We are the controller for the processing of your personal data within the meaning of Art. 4 No. 7 GDPR:
DEPOS GmbH
Martinstraße 161
47805 Krefeld
St.-IdNr.: DE 297058499
HRB: 150331 AG Krefeld
Represented by
General manager Guido Baumann
Tel. + 49 (0) 2151 36 10 16
Phone + 49 (0) 176 478 921 96
E-Mail: gb@depos-displays.com
For further information about our company, please refer to the legal notice on our website https://depos-displays.com/en/legal-notice/.
(3) Contact details of the data protection officer
Our company data protection officer is available at all times to answer any questions you may have and to act as your contact person on the subject of data protection at our company. His contact details are:
Mr. Guido Baumann
Phone.: + 49 (0) 176 478 921 96
E-Mail: gb@depos-displays.com
(4) Legal bases of data processing
By law, in principle, any processing of personal data is forbidden and only permitted if the data processing falls under one of the following justifications:
– Art. 6 clause 1 sentence 1 lit. a GDPR (“consent”): If the data subject has voluntarily, in an informed manner and unambiguously indicated by a statement or other unambiguous confirming action that he or she consents to the processing of personal data relating to him or her for one or more specific purposes;
– Art. 6 clause 1 sentence 1 lit. b GDPR: If the processing is necessary for the performance of a contract to which the data subject is a party or in order to take steps at the request of the data subject prior to entering into a contract;
– Art. 6 clause 1 sentence 1 lit. c GDPR: If the processing is necessary for compliance with a legal obligation to which the controller is subject (e.g., a legal obligation to keep records);
– Art. 6 clause 1 sentence 1 lit. d GDPR: If the processing is necessary to protect vital interests of the data subject or another natural person;
– Art. 6 clause 1 sentence 1 lit. e GDPR: If the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; or
– Art. 6 clause 1 sentence 1 lit. f GDPR (“Legitimate Interests”): processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
For the processing operations carried out by us, we indicate below the applicable legal basis in each case. A processing operation may also be based on several legal bases.
(5) Data deletion and retention period
Für die von uns vorgenommenen Verarbeitungsvorgänge geben wir im Folgenden jeweils an, wie lange die Daten bei uns gespeichert und wann sie gelöscht oder gesperrt werden. Soweit nachfolgend keine ausdrückliche Speicherdauer angegeben wird, werden Ihre personenbezogenen Daten gelöscht oder gesperrt, sobald der Zweck oder die Rechtsgrundlage für die Speicherung entfällt. Eine Speicherung Ihrer Daten erfolgt grundsätzlich nur auf unseren Servern in Deutschland, vorbehaltlich einer ggf. erfolgenden Weitergabe nach den Regelungen in A. (7).
For the processing operations carried out by us, we indicate below in each case how long the data will be stored by us and when it will be deleted or blocked. Unless an explicit retention period is specified below, your personal data will be deleted or blocked as soon as the purpose or legal basis for the storage no longer applies. In principle, your data will only be retained on our servers in Germany, subject to any transfer that may take place in accordance with the regulations in A. (7).
However, retention may take place beyond the specified time in the event of a (threatened) legal dispute with you or other legal proceedings, or if retention is provided for by legal regulations to which we are subject as the responsible party (e.g. § 257 HGB, § 147 AO). If the retention period prescribed by the statutory provisions expires, the personal data will be blocked or deleted unless further retention by us is necessary and there is a legal basis for this.
(6) Data security
We use appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties (e.g. SSL for our website), taking into account the state of the art, implementation costs and the nature, scope, context and purpose of the processing, as well as the existing risks of a data breach (including its probability and impact) for the data subject. Our security measures are continuously improved in line with technological developments .
We will be happy to provide you with more detailed information on request. Please contact our data protection officer (see under A.(3)).
(7) Cooperation with processors
As with any larger company, we also use external domestic and foreign service providers (e.g. for IT, logistics, telecommunications, sales and marketing) to handle our business transactions. These service providers only act on our instructions and are contractually obligated to comply with the data protection provisions pursuant to Art. 28 GDPR.
(8) No automated decision making (including profiling).
We do not intend to use any personal data collected from you for any automated decision making process (including profiling).
(9) No obligation to provide personal data
We do not make the conclusion of contracts with us dependent on you providing us with personal data in advance. As a customer, you are under no legal or contractual obligation to provide us with your personal data; however, we may only be able to provide certain services to a limited extent or not at all if you do not provide the necessary data. If this should exceptionally be the case in the context of the products we offer presented below, you will be informed of this separately.
(10) Legal obligation to transfer certain data
We may be subject to a specific legal or statutory obligation to provide lawfully processed personal data to third parties, in particular public bodies (Art. 6 clause 1 sentence 1 lit. c GDPR).
(11) Your rights
You can assert your rights as a data subject regarding your processed personal data at any time by contacting us using the contact details provided at the beginning of A.(2). As a data subject, you have the right to:
– pursuant to Art. 15 GDPR to request information about your data processed by us. In particular, you can request information about the processing purposes, the category of data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right of complaint, the origin of your data if it has not been collected by us, as well as the existence of automated decision-making including profiling and, if applicable, meaningful information about its details;
– pursuant to Art. 16 GDPR, to demand the correction of incorrect data or the completion of your data stored by us without delay;
– pursuant to Art. 17 GDPR, to request the deletion of your data stored by us, unless the processing is necessary for the exercise of the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the assertion, exercise or defense of legal claims;
- pursuant to Art. 18 GDPR, to request the restriction of the processing of your data, insofar as the accuracy of the data is disputed by you or the processing is unlawful;
- pursuant to Art. 20 GDPR, to receive your data that you have provided to us in a structured, common and machine-readable format or to request the transfer to another controller (“data portability”);
- object to the processing pursuant to Art. 21 GDPR, provided that the processing is based on Art. 6 clause 1 sentence 1 lit. e or lit. f GDPR. This is particularly the case if the processing is not necessary for the performance of a contract with you. Unless it is an objection to direct marketing, when exercising such an objection, we ask you to explain the reasons why we should not process your data as we have done. In the event of your justified objection, we will review the merits of the case and either discontinue or adjust the data processing or show you our compelling legitimate grounds on the basis of which we will continue the processing;
- pursuant to Art. 7 clause 3 GDPR, to withdraw your consent given once (also before the GDPR came into force, i.e. before 25.5.2018) – i.e. your voluntary will, made understandable in an informed manner and unambiguously by means of a declaration or other unambiguous confirming act, that you agree to the processing of the personal data in question for one or more specific purposes – at any time vis-à-vis us, if you have given such consent. The consequence of this is that we may no longer continue the data processing based on this consent for the future and
- to complain to a data protection supervisory authority about the processing of your personal data in our company pursuant to Art. 77 GDPR, such as the data protection supervisory authority responsible for us: Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit, Kavalleriestraße 2 – 4, 40213 Düsseldorf, Germany, poststelle@lfdi.nrw.de, Fax: 0211 38424-999.
(12) Changes to the data Privacy Policy
In the context of the further development of data protection law and technological or organizational changes, our data Privacy Policy are regularly reviewed to determine whether they need to be adapted or supplemented. You will be informed of any changes in particular on our German website at https://depos-displays.com/en/. This data Privacy Policy is valid as of May 2021.
B) Visit to websites
(1) Explanation of the function
You can obtain information about our company and the services we offer in particular at https://depos-displays.com/en/ together with the associated sub-pages (hereinafter collectively referred to as “web pages”). When visiting our web pages, personal data of you may be processed.
(2) Processed personal data
During the informational use of the websites, the following categories of personal data are collected, retained and processed by us:
“log data”: When you visit our websites, a so-called log data record (so-called server log files) is stored temporarily and anonymously on our web server. This consists of:
– the page from which the page was requested (so-called referrer URL)
– the name and URL of the requested page
– the date and time of the request
– the description of the type, language and version of the web browser used
– the IP address of the requesting computer, which is shortened so that a personal reference can no longer be established
– the amount of data transferred
– the operating system
– the message whether the request was successful (access status/http status code)
– the GMT time zone difference
“Contact form data”: When contact forms are used, the data transmitted through them are processed (e.g. name, company, e-mail address and the time of transmission).
(3) Purpose and legal basis of data processing
We process the personal data described in more detail above in accordance with the provisions of the GDPR, the other relevant data protection regulations and only to the extent necessary. Insofar as the processing of personal data is based on Art. 6 clause 1 section 1 lit. f GDPR, the aforementioned purposes also represent our legitimate interests.
The processing of log data serves statistical purposes and to improve the quality of our website, in particular the stability and security of the connection (legal basis is Art. 6 clause 1 section 1 lit. f GDPR).
Contact form data is processed for the purpose of handling customer inquiries (legal basis is Art. 6 clause 1 secion 1 lit. b or lit. f GDPR).
(4) Duration of data processing
Your data will only be processed for as long as is necessary to achieve the above-mentioned processing purposes; the legal bases specified in the context of the processing purposes apply accordingly. With regard to the use and storage duration of cookies, please note point A. (5). All information can be found in our permanently clickable fingerprint (on the website https://depos-displays.com bottom left).
Third parties used by us will store your data on their system for as long as is necessary in connection with the provision of services for us in accordance with the respective order.
(5) Transfer of personal data to third parties; basis for justification
The following categories of recipients, who are usually order processors (see A.(7)), may receive access to your personal data
Service providers for the operation of our website and the processing of data stored or transmitted by the systems (e.g. for data center services, payment processing, IT security). The legal basis for the transfer is then Art. 6 clause 1 section 1 lit. b or lit. f GDPR, insofar as it does not involve order processors;
– Government agencies/authorities, insofar as this is necessary for the fulfillment of a legal obligation. The legal basis for the transfer is then Art. 6 clause 1 section 1 lit. c GDPR;
– Persons employed to carry out our business operations (e.g. auditors, banks, insurance companies, legal advisors, supervisory authorities, parties involved in company acquisitions or the establishment of joint ventures). The legal basis for the disclosure is then Art. 6 clause 1 section 1 lit. b or lit. f GDPR.
For the guarantees of an adequate level of data protection in the event of a transfer of data to third countries, see A.(8).
In addition, we will only share your personal data with third parties if you have given your express consent to do so in accordance with Art. 6 clause 1 section 1 lit. a GDPR.
(6) Use of cookies, plugins and other services on our website
a) Cookie
We use cookies on our websites. Cookies are small text files that are assigned to the browser you are using and stored on your hard drive by means of a characteristic string of characters, and through which certain information flows to the entity that sets the cookie. Cookies cannot execute programs or transfer viruses to your computer and therefore cannot cause any damage. They serve to make the Internet offer as a whole more user-friendly and effective, i.e. more pleasant for you.
Cookies can contain data that make it possible to recognize the device used. In some cases, however, cookies only contain information on certain settings that cannot be related to a specific person. However, cookies cannot directly identify a user.
A distinction is made between session cookies, which are deleted as soon as you close your browser, and permanent cookies, which are stored beyond the individual session. With regard to their function, a distinction is made between cookies:
- Technical cookies: these are mandatory to navigate the website, use basic features and ensure the security of the website; they do not collect information about you for marketing purposes, nor do they store which web pages you have visited;
- Performance cookies: these collect information about how you use our website, which pages you visit and, for example, whether errors occur during website use; they do not collect information that could identify you – all information collected is anonymous and is only used to improve our website and find out what interests our users;
- Advertising cookies, targeting cookies: these are used to provide the website user with tailored advertising on the website or offers from third parties and to measure the effectiveness of these offers; advertising and targeting cookies are stored for a maximum of 13 months;
- Sharing cookies: These are used to improve the interactivity of our website with other services (e.g. social networks); Sharing cookies are stored for a maximum of 13 months.
Any use of cookies that is not absolutely technically necessary constitutes data processing that is only permitted with your explicit and active consent pursuant to Art. 6 clause 1 section 1 lit. a GDPR. This applies in particular to the use of advertising, targeting or sharing cookies. In addition, we will only share your personal data processed through cookies with third parties if you have given your express consent to do so pursuant to Art. 6 clause 1 section 1 lit. a GDPR.
b) Cookie-Policy
For more information about which cookies we use and how you can manage your cookie settings and disable certain types of tracking, please see our Cookie Policy, which can be found by clicking on the green fingerprint at the bottom left of our website https://depos-displays.com. There you will also find all details about the individual cookies used on our website https://depos-displays.com and their privacy notices.
c) Social Media Plugins
We do not use social media plugins on our websites.
(7) Use of our contact form
Mandatory fields, in order to enable a meaningful processing with your minimal necessary data for us, are: Name or company, e-mail address and the actual message. All other information, such as title, address data, telephone are voluntary and go beyond what is necessary. With these data provided by you, an SSL -encrypted e-mail is generated directly – without intermediate storage – to gb@depos-displays.com, which you transmit to us by sending it. However, since this address is not associated with any particular person, please take care not to provide any confidential data or information in this way.
Data processing for the purpose of contacting us is based on your voluntarily given consent in accordance with Art. 6 clause 1 section 1 lit. a GDPR. The personal data collected by us for the use of the contact form will be automatically deleted after completion of your request.
(8) Integration of Google Maps
a) On this website we use the offer of Google Maps. This allows us to display interactive maps directly on the website and enables you to comfortably use the map function.
b) By visiting the website, Google receives the information that you have called up the corresponding sub-page of our website. In addition, the data mentioned under lit. B (2) of this declaration are transmitted. This occurs regardless of whether Google provides a user account through which you are logged in or whether there is no user account. If you are logged in to Google, your data will be directly assigned to your account. If you do not want the assignment with your profile at Google, you must log out before activating the button. Google stores your data as usage profiles and uses them for the purposes of advertising, market research and/or demand-oriented design of its website. Such an evaluation is carried out in particular (even for users who are not logged in) to provide needs-based advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, whereby you must contact Google to exercise this right.
c) For more information on the purpose and scope of data collection and its processing by the plug-in provider, please refer to the provider’s privacy policy. There you will also find further information on your rights in this regard and setting options for protecting your privacy: http://www.google.de/intl/de/policies/privacy. oogle also processes your personal data in the USA and has submitted to the EU-US Privacy Shield https://www.privacyshield.gov/EU-US-Framework.
Ihr DEPOS GmbH Team
Status May 2021